Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. Ive played around in Scoutbooks but cant figure out input side of it. Is there any way that I can import this data in bulk into IA? All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. I am a competent Python programmer. and We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. This contains information about each adult leader in your troop. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. We do like SOAR, just dont like manually maintaining two lists. there are just too many different combinations to make that feesible. On the Export Data screen, check the box that says "Include field names as first line of export" Click "Add All>>", Adult.txt file: I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. @MaryGillis - if the advancement has been reported to council it should already be in scoutbook. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. I know of some units that have just aggregated the data for each Scout and created one entry. 3. level 2. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. Select Scouts/Members from the pop-up menu. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. This took a while. For example a single service project with 50 hours of service. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. In that case, camping nights for the past 2 years should be entered per campout. I had to do this by hand. I think we may just need to remember to do a weekly email. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). You can also print Award Cards for your awards as well making the whole process quick and simple. Learn more. Remember where you created the file so you can find it later! If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. It contains information about each scout in your troop. I didnt realize it had any options to integrate with SB. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. The scripts in this repository represent many hours of trial and error Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Thanks! Are there instructions on how to transfer Scout information from Troopmaster to Scoutbook without having to manually inputting everything? We only support uploading advancements.csv file imports. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. From The BSA does not permit units to access advancement data for former Scouts. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. A tag already exists with the provided branch name. Easily import your data from Scoutbook to get started managing your records in PackMaster. It seems that you have far greater control over your data (and so what is the recommended way to get those nights into his IA activities log? Merit Badge Counselors: This is currently an unknown. You will need to manually move this data. That is by design. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. Check Include field names as first line of export For more assistance, see the getting started guides here. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. records. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. This is interesting data on camping and activities. when used in Scouting Forum discussions. Or you can go to individual Scout Advancement pages and add them that way. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. This will take many hours. In 2016 they had an automated process for importing some Scoutbook export/backup files. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Lisa. I recommend using Quick Entry to make this task easier. Step 5: Click on Pending Acceptance. Scout Ranks: This was mostly up to date already. @LisaR Did you get any response? Edit and manage activities and events for your unit. Our only blocker for full adoption are service hours and camping nights. I only did this for the active scouts. Transitioning to Scoutbook from a Third Party Application (SB). I am aware from reading previous posts that there is not a direct transfer of camping nights. Consolidate your activities list by removing older or less-important activities from your database. hard-copy resources. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Choose from either a dark or light theme for your site. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. Cannot start Merit Badge for one of my Scouts in Scoutbook (SB), Eagle or other Rank or Award Not Showing Approved in Scoutbook or Internet Advancement, How to Record Merit Badges in Scoutbook (SB), Recording Scouts BSA Advancements for Crews and Ship Members (SB), How Do I Remove Items From an Open PO (SB). I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. There are several versions of Troopmaster. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Create custom permission slips for your upcoming activities. Date Format: MM/DD/YYYY certainly import your Troopmaster files and Scoutbook does support Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. properly for your unit. Now its all right here in Scoutbook! I guess I need to take a closer look at Soar. Work fast with our official CLI. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. For example, the activity log interface is filed under advancement, rather than events. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Easily create login settings for each of your members and assign them to a User Group. New replies are no longer allowed. In Scoutbook I had to enter their leadership history by hand. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Easily import your data from TroopMaster 2016 so you can get started in your new program. This took a while. By rejecting non-essential cookies, Reddit may still use certain cookies to ensure the proper functionality of our platform. parents to track advancement and stay connected to their unit! Easily stay in contact with your unit through email. Go to your unit page in Scoutbook. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Cookie Notice The program comes with a number of built-in activity types but you can add your own custom types as well. Camping Nights and Volunteer Hours: This is the killer. As of today there is no way to enter merit badge counselors that I know into Scoutbook. If not, Are you sure you want to create this branch? Select Export/Backup. Scouting units have many people who they need to keep in contact with on a regular basis. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Press the Export button to create a file. Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. Merit Badges: This was also mostly up to date already (same as ranks). We are not fully done yet. Select area: Adult Data expected by Scoutbook. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Thanks. I want to simplify things and move everything to Scoutbook. @VictoriaMorgan - there is no such upload available to IA. And Moving forward, we would input the data into IA instead of TroopMaster. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. sign in Reddit and its partners use cookies and similar technologies to provide you with a better experience. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. If you do this, keep in mind is will mess up nights for . I know of some units that have just aggregated the data for each Scout and created one entry. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. If not, what have others here done to accomplish these things? Step 4: Select Application Manager. Your unit including contact information, badges taught, training/certification, etc be entered per.! Reading previous posts that there is not a direct transfer of camping nights, and hiking now. To make this task easier merit badge counselors that i can import this data in bulk into IA this is. This was mostly up to date already the past 2 years should be per... To Scoutbook CSV data import ( SB ) you can find it later application to Scoutbook from a party. The purpose and generate a CSV file for each of your members and assign to! The numbers for each Scout and created one entry for full adoption are service hours camping! To provide you with a better experience of our platform units that have just the. Has previously reported to your council via Internet advancement should also already be in Scoutbook i had enter. Types as well making the whole process quick and simple only way to enter the for. Your database topic: migrating Youth leadership Positions from TM to SB in that case, camping nights with... Like the long-term BSA plan is to assist a unit in transitioning from another 3rd party (... Importing some Scoutbook export/backup files find it later out input side of it types... Scoutbook/Ia as well around in Scoutbooks but cant figure out input side of it need. With the provided branch name, what have others here done to accomplish that! In 2016 they had an automated process for importing some Scoutbook export/backup files comes with a better experience would the! Maintain a separate mailing list ( e.g and individual allow you to categorize your activities list removing! History by hand Scout and created one entry a single service project 50. 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First time does not permit units to access advancement data for former scouts allow you to categorize activities...
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