For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Company Intranet Examples. Leaders can still be visible and accessible. Financial technology organizations, especially legacy businesses in desperate need of a culture facelift, can use their intranets powerful announcement feature to improve communications and strengthen their corporate culture. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". The traditional Intranet was created as a private network for internal communications within a company or learning institution. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. Intranet welcome message example 4: Staff handbook. Upload photos or images relevant to your business. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. Anyone can share, comment, and provide feedback. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. Companies use intranet forums to brainstorm ideas, share insights, and support project work. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Join so many other talented HR professionals by contributing to the HR Cloud blog. Universal staff coverage typically ensures a high completion rate among the workforce. We are delighted to have you on our team! . A company is not a company without its people and mostintranetsare about the people. Knowing what people's workflows were before . Create employee engagement surveys within your intranet with the simple-to-use forms builder. Email. What lessons can we learn from the most successful intranets? Avoiding trigger words that will send your email into the spam folder. Theres only one way to find out ask them. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Now it is time to share this great news with everybody, and thank your team members for their contribution. Upload files, videos, and images. Adding pages and editing sections become much easier with that high-level picture. However, be careful not to overdo the number of child pages. 2. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Body: Greetings! Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. Choose the list you created above. The example below is in IT; however, it could be HR forms or approvals the choice is yours. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. This intranet homepage is a fantastic example of how it should be done. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Example #6: Giving employees valuable . And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. Make sure buttons and menus are finger-friendly. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Search results can be filtered by job title, location, or team. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Think of it as a blank canvas on which all the other design elements are placed. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . But you can leave out sections like "About Us.". Large files often take a long time to download when accessed via a mobile connection. With all the great custom options available, implementing an intranet thats perfect for your needs is guaranteed. Try to include white space in your design to break up the text and present a minimalist look. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Example #1: New Employee Announcement Email Template. Check out the full review for HR Cloud here. Site maps provide an overview of the entire site and assist in the review and management of content. Each department has its own section, so its clear who is responsible for the content. That means you should send them announcement emails when you have new products, events, or changes within your business. Example #5: Brand advocacy in fast casual dining. Company announcement email template 1 - promotion announcement. Adding their first name in the subject line to keep them engaged. Its time to refine the design of your new intranet. Outdated data or static images and pages, on the other hand, will simply see them logging off. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. Follow the same process for other departments and any centralized data that all staff need to access. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Even worse, it could see employees seeking alternative tech solutions. It doesnt always have to be about words. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. They encourage a community approach to share and managing . Align teams with a newsroom and announcements page. Its always a good idea to pilot your intranet before going live. Managers also have more central oversight of the teams collective skills with employee profiles. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . Use the intranets integrated forum feature to support collaboration and project work. The healthcare industry is infamous for high turnover rates, reaching. Say, for example, you want to change the color scheme in line with your new corporate image. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. An intranet page is simply an element of a company intranet, e.g. Provides complete control over your intranet design. Privacy and security are guaranteed with the intranets administration tools. Notifications and @ mentions mean that no team member misses out on critical updates. This is good news for new starters, especially. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. When all staff are no longer in the same building, video allows you to bridge the gap. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. Filing fault reports for vehicles and machinery. No coding required. One that meets the customers needs at the right price and with minimum risk to your web development agency. The power of possibility . 2. And they can also limit access to pages. Hickam Federal Credit Union intranet example. According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. Instead, include real photos of workers or situations and settings relevant to your employees. It also allows a company to reach out to an existing customer base . To add (display) the web part on the page, Edit the page. Nowadays, its essential to have a mobile-responsive intranet. Fully customizable intranet templates save time and hassle. And to make it even more effective, you can integrate it with other enterprise systems used by your business. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. And the intranet means you dont have to employ expensive consultants to get started. Page permissions mean you can easily restrict access in conjunction with your existing cloud-solution permissions. Workers can personalize their communication preferences and cut out unnecessary noise. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. An internal job posting email template. The following section showshow intranets help companies become more effective. Pack as much information as you can into easily digestible bites. In this example, they have the latest company news clearly positioned below the main intranet banner. It provides an overview of the entire site. So, if you need to concentrate on that vital task, you can do so without any distractions. Forms are automatically routed to the relevant department for action. The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. Announce your new product Send it 1 week before the launch. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. This is often more obvious to the user and makes for a more engaging employee experience. Accordions and expanding text options help you convey more information in less space. The intranet streamlines file sharing and information discovery. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. For example, by surfacing information, enabling users to perform an action or access a tool. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. New business announcement email. Make sure that you regularly review the content and remove any out of date or obsolete information. HR will have a parent page, which will be the gateway to all HR informationand data. And use your imagination in considering other media to get your message across. What Should You Look For With a Company Intranet? You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Or it could be a detailed employee engagement survey that you carry out regularly. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. You can pick and choose from a variety of templates as appropriate to your organizations needs. In our experience, younger generations use the search site tool as a navigation aid. Interactive tour. With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Heres how you can utilize. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. You can use the intranets intuitive forms builder to set up your workflow processes. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. But many people still wonder why they might need one or why their current solution isnt working for their company. Back in the old days, employees used a company intranet largely to save and share files. Some businesses organize the intranets content by team or department. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. The choice is yours. Profile give managers the ability to talent scout. This is an important distinctiona recent Seeking Alpha analysis found that publicly traded companies named to Glassdoors Best Places to Work list have more than doubled the returns of the S&P 500 over the last 10 years. Using accordions or expanding text modules is a great vehicle for getting lots of information on a single page. All the best intranets are not only easy to set up and use; they are also simple to manage. Intranet designs look and work differently on mobile devices. But the real power of leadership communication lies in the way it is realized. Furthermore, online forms mean staff have 24/7 access. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. These contributors may be based on job, department, or location. One of the keys to working more efficiently is to get a single communication system. We all know that paper-based or emailed forms can be a bit of a headache. Use a consistent page layout and neutral color palette. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. First, set up the announcements list. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. Conduct stay interviews as part of the company routine. And there are no security concerns like there have been with some cloud file-sharing options. Example #4: Content management system. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. 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